PROFESSIONAL LONG-TERM RENTAL MANAGEMENT WITH VERITAS NIERUCHOMOŚCI

Long-term lease management is an increasingly popular solution among investment property owners who want to generate regular rental income without directly engaging in formal, technical, and administrative matters. One company that comprehensively handles this type of service is VERITAS Nieruchomości – an experienced partner in the real estate market that prioritizes transparency, process automation, and legal certainty. In this article, we will take a detailed look at what long-term leases are, the benefits of professional management, and how Veritas Nieruchomości ensures its clients' comfort and certainty of profits.

What is long-term rental?

Long-term leases are rental properties for a minimum period of 12 months. This is the most common solution chosen by landlords seeking stable and predictable rental income. Unlike short-term leases, which are associated with constant tenant turnover and seasonality, long-term leases offer greater stability, tenant loyalty, and lower operating costs.

Under Polish law, long-term leases can take the form of either a standard lease or a so-called occasional lease. VERITAS Nieruchomości specializes in the latter, which offers a number of benefits to landlords.

This form of tenancy increases the property owner's sense of security and protects the interests of both parties in the event of payment problems, damage to the apartment, or eviction-related conflicts. For many clients, this is a key factor influencing their decision to use professional services.

Moreover, long-term rental also facilitates financial planning - the owner can create realistic income forecasts based on stable revenues, plan further investments or allocate funds for renovations and improving the standard of the apartment.

Occasional rental - a safe solution for owners

Occasional leases are a special form of long-term lease, regulated by the Tenant Protection Act. This protects the property owner's interests – the tenant must submit a declaration of voluntary submission to enforcement in the event of non-compliance with the terms of the agreement. This makes any potential eviction proceedings much simpler and shorter.

VERITAS Nieruchomości exclusively drafts occasional lease agreements. This policy minimizes the risk associated with insolvent or problematic tenants and provides the landlord with full control over their property. This solution also provides the landlord with peace of mind – knowing that in the event of problems, they can count on quick and effective legal action, in accordance with applicable law.

It's worth noting that VERITAS Nieruchomości doesn't use remote signatures, as occasional leases require documents to be signed in person by a notary. This approach provides greater legal certainty and guarantees the authenticity of the documentation.

From a practical perspective, a casual lease means the landlord has greater ability to enforce the terms of the agreement. In the event of a tenant defaulting, the eviction process is quicker and more predictable than under a standard lease.

Transparency and modernity thanks to the Rental Management System

One of the greatest advantages of working with VERITAS Nieruchomości is access to a modern lease management system, available to both landlords and tenants. This system allows for ongoing monitoring of all aspects of the lease, and its main functions include:

Access to full documentation - lease agreements, handover protocols, calculations, invoices.
Tenant's utility consumption history.
Automatic generation and sending of notifications about the need to list meters at the end of the month.
A system of reminders and calls in the event of failure to pay rent on time.
Transparent reporting system - monthly and annual financial statements.

The Rental Management System allows for personalized notification settings, meaning users can decide which information they wish to receive via email and which via text message. It's also important for landlords that any change in payment status, addition of a new document, or tenant notification is immediately delivered to them.

This level of transparency translates into building relationships based on trust. Tenants appreciate having access to their utility usage and payment history, which increases their accountability and lease satisfaction.

Thanks to integration with the Lease Management System platform, each party—both landlord and tenant—has their own individual account with real-time access to data. There's no need to contact the office for a copy of the contract or billing information—everything is online, in one place.

Financial security of the owner

For homeowners, regular and secure cash flow is crucial. VERITAS Nieruchomości understands these needs and operates in a transparent and responsible manner:

An individual bank account is set up for each owner, into which receivables from the tenant are transferred.
After receiving the rent, the company makes payments to the housing community or cooperative.
If necessary – after prior agreement with the owner – minor repairs and technical interventions are financed.
At the end of the month, the owner receives a transfer of profits, after deducting service costs and any operating expenses.
Everything is documented with a VAT invoice, and full records are available in the system.

Each owner also receives easy-to-read monthly and annual reports, which include information on all income, property maintenance costs, and any maintenance activities. This set of documents not only allows for ongoing profitability analysis but also for tax preparation, providing additional administrative support.

Comprehensive rental service

The scope of services offered by VERITAS Nieruchomości includes:

Tenant verification (including checking rental history, financial situation, employment).
Preparation and signing of an occasional lease agreement (without remote signature, in accordance with legal requirements).
Preparation of a handover protocol with photographic documentation.
Monitoring timely payments and sending reminders.
Contact with the tenant and response to technical reports.
Full monthly and annual statements available online.
Assistance in optimizing operating costs.
Advice on furnishing the premises, interior design and preparing the property for rental.

VERITAS Nieruchomości acts as a full-fledged property manager on behalf of the owner, also representing them before housing associations, utility providers, and technical services. This allows clients to completely relieve themselves of their daily responsibilities and focus on other aspects of their lives or investment activities.

Benefits from the tenant's point of view

Although the main beneficiary of the rental management service is the apartment owner, it is also worth noting the comfort that VERITAS Nieruchomości offers to tenants:

Clear and transparent contract terms.
Possibility of contact via a dedicated platform.
Timely responses to service requests.
Access to your own account where you can track your payment history, utility usage, and reports.
Regular reminders of responsibilities.

This approach fosters long-term relationships and reduces the risk of tenant turnover, which is also beneficial for the property owner.

VERITAS Real Estate - local and nationwide

Although the company's headquarters is located in Katowice, VERITAS Nieruchomości also provides its services in other Polish cities, and thanks to digital solutions, it enables efficient rental management in multiple locations simultaneously. The company is growing rapidly, collaborating with both individual landlords and investors with entire apartment portfolios.

The VERITAS Nieruchomości team consists of experienced specialists – from client advisors and lawyers to service technicians. All work with one goal in mind: ensuring maximum security, comfort, and rental income for landlords.

Rental Management System - modern solutions for the 21st century

The Rental Management System is a modern platform dedicated to both landlords and tenants. It was designed to automate processes, eliminate errors, and ensure full transparency:

Possibility of independently recording meters and sending data for billing.
SMS and email reminders for tenants.
Ongoing monitoring of receivables and generation of reports.
Secure document archive.
Intuitive interface, accessible from computers and mobile devices.
Servicing multiple apartments and premises simultaneously.

Thanks to this platform, owners gain access to intelligent analytical tools that allow them to assess the profitability of each property, monitor timely payments, and automatically create tax reports.

Summary

By choosing VERITAS Nieruchomości to manage a long-term lease, the owner gains not only time and peace of mind but also the assurance that their investment is being handled by professionals. The company takes care of every aspect of the lease – from tenant selection, through payment and settlement management, to technical and legal matters.

Thanks to integration with a modern rental management system, the entire process becomes transparent, automated, and accessible online. VERITAS Nieruchomości guarantees security, professionalism, and modern standards in apartment rental management in Poland.

If you are looking for a company that will take comprehensive care of your property, choose VERITAS Nieruchomości and gain full control without any effort.